THE VIBE space

Smoking (or e-cigarette/shisha)

Smoking is allowed at our outdoor balcony only Not allowed:  Inside our unit, our toilet or any other parts of the building. There are many security cameras around the building and the guard may impose smoking penalties when caught.

Use of our Sound System You may enjoy our speakers as a bonus under the following conditions;

In order to protect our sound system from accidental damage All music to play through our computer only, through Spotify

(Log in to your own account and you can use your phone's Spotify app to control the playback). External connections are strictly not allowed.

You may bring along your own speakers if you wish to play other non-Spotify audio. Please inform us if you like to have microphones prepared for the event.

Volume restriction & No rowdy behaviour

To be considerate to other operators in the building working day and night shifts, all event participants are required to adhere to the volume rules below

8am-7pm Normal volume [Starbucks]

7pm-11.30pm Moderate volume allowed [Restaurant Bar]

11.30pm onwards: Keep voices and music levels down [Starbucks]

We reserve the right to decide the max speaker volume and guests are not allowed to adjust any of the audio, lighting or smoke machine equipment themselves.

No excessively loud music, shouting or rowdy behaviour.  The acceptable noise level is stated above.

Alcohol Safety Kindly take care of the alcohol intake of everyone.  The client/organiser is responsible to ensure no violence, damages or inconvenience caused by drunk guests. No underage drinking.

Vomiting Fee Vomiting of drunk guests within our premise (including toilet, balcony or corridor) is charged at a fee of $50 per incident on top of cleaning fee; To prevent this, assign a non-drinker to monitor the guest's well-being, or send the person home early.

*Take note that drunk guests loitering or sitting at the corridor area may trigger an investigation by the building security office.

Police or Security officer survey

Keep all activities within the unit ONLY without accessing other parts of the building. If a complaint due to excessive noise or trespassing is surfaced, or if the police are activated to survey, your full deposit will be forfeited.

Safety and Wellbeing The Owner (The VIBE Space) is not liable for any harm to any person’s health, property or state while on-premises. Due to the equipment and shelving in our studio, some parts may be unstable; kindly ensure children don't run around, knock onto items and cause injury.

Furniture available for usage

If you need furniture like tables and chairs, we can lend you at no additional fees. Do inform us 2 days before, so that we can bring them out from storage.

Furniture like tables and chairs will be placed at the side of the room by default, setting up and laying out of furniture is to be done by the client based on their own event requirements. We have approx 35 chairs, 2 rectangles (120x60cm) and 2 cafe square table (60x60cm) available for your usage

Decorating the place

For decorating the place or hanging of signs, please do not use strong mounting tapes, nails, glue or any form of adhesive that will be difficult to remove or damage the surfaces. Paper masking tapes is recommended.

Take good care of all equipment Please take good care of all equipment and space, leaving it in the same condition as when you have entered. The client acknowledges liability for any damage to equipment, furnishings, and any other property, excluding damage due to normal wear and tear. Organiser agrees to pay the cost to repair or replace (at full replacement cost) the damaged property, at the discretion of the Company.

Please throw all trash into the dustbin bin provided and avoid bringing any food items with a strong scent (eg durians). Footwear is not permitted all times. Please remove your shoes outside the entrance. 

Fire safety No flammable materials or burning Exception: Birthday Cake candles & Warmers used for buffet catering placed outside our corridor Care should be taken to ensure they don't pose any danger or damage to our property (ie walls and tables)

Event Teardown & Cleanup Do allocate sufficient time before the end time to do pack up and basic cleanup Most organisers start cleaning up 30mins before the end time with the help from their friends

Basic cleaning is required after use, or a cleaning fee might be imposed. Trash must be double bagged and can be left at the central bin station beside our entrance.

Basic cleaning comprises of  (a) bag all trash, (b) return all equipment to their original positions, (c) wipe down tables with food stain or spills.

If the floor is dirty due to food and liquid consumption, mud stains, or any other introduced debris, please use a mop or broom to clean up.  Leaky trash bags may cause additional cleaning fees to be imposed.

A cleaning fee of $60 onwards is chargeable if space is left dirty (eg vomit, drink spills/alcohol/ food, confetti, stains, broken glass etc). Please return the space in the same way it was like when you enter.

Cooling your drinks

The fridge is not available for usage. Do bring along cooler box and ice if you wish to cool your own drinks.

The premise is under full CCTV surveillance to support booking timings and security.

On-site event personnel

There will be personnel on-site at all times to facilitate the booking and the client is not allowed to use the space without his/her presence. He will be the sound, smoke machine and lighting controller. Please feel free to approach him/her if you need any help or assistance during the event.

Grace Period: 10 minutes before and after booking time.

The duration includes your set-up and tear-down timing. For example, If the booking timing is 6-11pm, you may arrive at 5.50pm to do decoration and setups, and vacate the venue by 11.10pm. External caterers may do setup outside the corridor up to 30 minutes before start time.

Cancellation and Postponement Policy

The Deposit is non-transferable and non-refundable in the event of cancellation by the Client. Booking date can be changed once with a minimum of 14 days notice, subject to availability. Less than 14 days will be treated as a cancellation because we have blocked out the slot for you. If a new date is not available, the existing deposit will be kept as credit for future bookings (Up to 9 months from the original date)

Payment Terms

Booking Deposit: 50% of the rental rate Balance amount payable on event day, before the start of the event.

All bookings require a $150 security deposit, refundable upon good care of all equipment and space cleanliness. The deposit will be refunded within 2 working days after the event. We will check and verify the condition of all property on the next working day

External Catering is allowed

The caterer may use cargo lift located directly outside our corridor for loading and unloading. Do inform the caterer finish teardown of the items before end of event timing.

Preferred Lighting theme

Please inform us which themed lightings you would like to have so that we can do setup beforehand.

Extension of duration on the event day

In the event that you might want to extend your hours, please check with the person on-premises for availability. Additional hours are charged by the hourly rates listed at the time of booking. Extensions due to delayed teardown/cleanup are charged at 30-minute intervals and deducted from the security deposit.

In case of inclement weather and the outdoor space cannot be used, there will not be any refunds.