THE VIBE space

As this is a photo studio, we have a large range of insta-worthy props including artificial plants, flowers, wooden pallets, leaves, vintage style objects like stools, work tools, which you may use to decorate the space. This means you can save money on buying decorations for the one-time event. Just ensure that everything is returned back to its original place after the event.

Whether you want the max party vibe with all our colourful lasers, smoke machines, spot lightings activated, or a slightly formal vibe with white spotlighting to the main backdrop area, or just a cosy warm dark cafe vibe for your intimate event, just let us know and we will craft out an ideal lighting setup for you.

If you are worried about dark lighting during group photos, we can set up special lights for you during photo-taking the time.

Because this is a photo studio, we have full control of how the lighting looks. This is what differs us from other venues with a typical standard lighting setup that could appear like just another indoor room.

Cinema grade high clarity projector for a movie screening and artistic music-video shoots. 

Add on fees: $50 for 3 hours, $100 for up to 8 hours

Smoking (or e-cigarette)

Allowed: at our outdoor balcony
Not allowed:  Inside our unit, toilet or any other parts of the building 
Security cameras around the building are closely monitored and the management may impose penalties to offenders

Use of our Sound System
You may enjoy our speakers as a bonus under the following conditions;

Allowed:
- Playback via Spotify through our computer - Log in to your own account so that you can control the playback on your phone.
- Bring your own 3.5mm port devices like laptop or iPad to play your own music

Not available / Not allowed:
- No Bluetooth capability
- Strictly No direct connection/adjustments to our speaker and subwoofers due to the chance of accidental damage

If you require microphones for the event, do inform us 2 days before the event so that we can set it up for you.

Volume restriction & No rowdy behaviour

To be considerate to other operators in the building working day and night shifts,
all event participants are required to adhere to the volume rules below

8am-7pm Normal volume [Starbucks]

7pm-11.30pm Moderate volume allowed [Restaurant Bar]

11.30pm onwards: Keep voices and music levels down [Starbucks]

The event manager reserve the right to control max speaker volume and guests are not allowed to adjust any of the audio, lighting or smoke machine equipment themselves.
No excessively loud music, shouting or rowdy behaviour.  The acceptable noise level is stated above.

Alcohol Safety
Kindly take care of the alcohol intake of everyone.  The client/organiser is responsible to ensure no violence, damages or inconvenience caused by drunk guests. No underage drinking below 18 years old.

Vomiting Fee
Vomiting of drunk guests within our premise (including toilet, balcony or corridor) is charged at a fee of $50 per incident on top of cleaning fee;
To prevent this, assign a non-drinker to monitor the guest's well-being, or send the person home early.

*Take note that drunk guests loitering or sitting at the corridor area may trigger an investigation by the building security office.

Police or Security officer survey

Keep all activities within the unit ONLY without accessing other parts of the building.
If a complaint due to excessive noise, trespassing or loitering within the building is surfaced, or if the police are activated to survey, your full security deposit will be forfeited.

Do the right thing
No sexual activities, drugs, underage drinking or any illegal activities.

Safety and Wellbeing
The Owner (The VIBE Space) is not liable for any harm to any person’s health, property or state while on-premises.
Due to the equipment and shelving in our studio, some parts may be unstable; kindly ensure children don't run around, knock onto items and cause injury.

Furniture available for usage

If you need furniture like tables and chairs, we can lend you at no additional fees. Do inform us 2 days before, so that we can bring them out from storage.

Furniture like tables and chairs will be placed at the side of the room by default, setting up and laying out of furniture is to be done by the client based on their own event requirements. We have approx 25 chairs, 2 rectangle (120x60cm) and 1 cafe square table (60x60cm) available for your usage

Decorating the place

For decorating the place or hanging of signs, please do not use strong mounting tapes, nails, glue or any form of adhesive that will be difficult to remove or damage the surfaces. Paper masking tapes is recommended.
Pasting of decoration is only allowed for our cloth fabric and wooden pallet backdrops. No sticking of items on the Paper backdrops due to chance of damage during removal.

Take good care of all equipment
Please take good care of all equipment and space, leaving it in the same condition as when you have entered.
The client acknowledges liability for any damage to equipment, furnishings, and any other property, excluding damage due to normal wear and tear. Organiser agrees to pay the cost to repair or replace (at full replacement cost) the damaged property, at the discretion of the Company.

Please throw all trash into the dustbin bin provided and avoid bringing any food items with a strong scent (eg durians).
Footwear is not permitted all times. Please remove your shoes outside the entrance. 

Fire safety
No flammable materials or burning
Exception: Birthday Cake candles can be lit for the duration of cake cutting ceremony
Care should be taken to ensure they don't pose any danger or damage to our property (ie walls and tables)

Event Teardown & Cleanup
Do allocate sufficient time before the end time to do pack up and basic cleanup
Most organisers start cleaning up 30mins before the end time with the help from their friends

Basic cleaning is required after use, or a cleaning fee might be imposed.
Trash must be double bagged and can be left at the central bin station beside our entrance.

Basic cleaning comprises of  (a) bag all trash, (b) return all equipment to their original positions, (c) wipe down tables with food stain or spills.

If the floor is dirty due to food and liquid consumption, mud stains, or any other introduced debris, please use a mop or broom to clean up.  Leaky trash bags may cause additional cleaning fees to be imposed.

A cleaning fee of $60 onwards is chargeable if space is left dirty (eg vomit, drink spills/alcohol/ food, confetti, stains, broken glass etc). Please return the space in the same way it was like when you enter.

Cooling your drinks

The fridge is not available for usage. We can provide styrofoam cooler box and ice packs for you - Kindly inform us 3 days beforehand.

The premise is under full CCTV surveillance to support booking timings and security.

On-site event personnel

There will be personnel on-site at all times to facilitate the booking and the client is not allowed to use the space without his/her presence. 

He will be the sound manager, smoke machine and lighting controller. Please feel free to approach him/her if you need any help or assistance during the event.

Grace Period: 10 minutes before and after booking time.

The duration includes your set-up and tear-down timing.
For example, If the booking timing is 6-11pm, you may arrive at 5.50pm to do decoration and setups, and vacate the venue by 11.10pm.
If vendors arrive earlier than the grace period, they will have to wait accordingly.

Cancellation and Postponement Policy

The Deposit is non-transferable and non-refundable in the event of cancellation by the Client.
Booking date can be changed once with a minimum of 14 days notice, subject to availability.
Less than 14 days will be treated as a cancellation because we have blocked out the slot for you.
If a new date is not available, the existing deposit will be kept as credit for future bookings (Up to 6 months from the original date)

Payment Terms

Booking Deposit: 50% of the rental rate
Balance amount payable on event day, before the start of the event.

All bookings require an $80 security deposit, refundable upon good care of all equipment and space cleanliness. The deposit will be refunded within 2 working days after the event. We will check and verify the condition of all property on the next working day

Extension of duration on the event day

In the event that you might want to extend your hours, please check with the person on-premises for availability.
Additional hours are charged by the hourly rates listed at the time of booking.
Extensions due to delayed teardown/cleanup are charged at 30-minute intervals and deducted from the security deposit. 

In case of inclement weather and the outdoor space cannot be used, there will not be any refunds.

The organiser is responsible to inform their guests about the venue house rules.